Purpose
Central Texas Trail Tamers (CTTT) is a non-profit, 501(c)(3) corporation governed by a Board of Directors in accordance with the Bylaws. Membership dues are added to the general operating account to partially offset administrative expenses. The membership policy is being set forth to insure the tranquility, health, safety and well being of members of the Central Texas Trail Tamers and provide a means to generate the revenue necessary to sustain a growing organization.
Definitions
Dues – fees payable in $US; in the amount assessed by the Board to qualify for membership.
Term – time frame for which payment of dues qualifies one for membership.
Member in good standing – person whose membership dues are current and whose fiduciary and/or supervisory conduct while in a CTTT sanctioned activity is not under review by the board.
Revocation – suspension of membership privileges.
Requirements
Single Member - open to all persons having reached the age of 18.
Family member – Same as a member
Student member - open to all persons having reached the age of 16 but less than 25.
Life member – open to all persons having reached the age of 25 and make a 1-time dues payment, or granted by the Board to a person in recognition of an extended career of service above and beyond the ordinary.
Benefits
*Subject to the terms of the Policies, Procedures & Guidelines documents, only members in good standing are eligible to:
a. Participate in Long Range Trips (LRT’s)
*Subject to the terms of the Policies, Procedures & Guidelines documents, only members in good standing, except Student Members are eligible to:
b. Be considered for the Board of Directors
c. Chair a committee
d. Be a crew leader
*Membership is not required for Local Work Days (LWD’s), or participation in general meetings
*Members will receive the regularly published newsletter, “Pathfinder”.
*Members may, from time to time, receive collateral benefits (e.g. discounts & reduced fees) from other organizations that CTTT may become associated with from time to time.
Dues
Single member - $25/year.
Family member – $40/year
Student member - $5/year
Life member – $500/life unless the Board grants such status in which case there is no charge.
Term
Single, Family, Student Membership will be valid for the fiscal year in which dues are paid. Dues paid after October 1st will qualify one for membership during the balance of that fiscal year and the next.
Life Membership will be valid for the fiscal year in which dues are paid (or status is conferred by the Board) until death or revocation. Life membership is not transferable.
Repercussions
Persons whose conduct does not comply with the terms set forth in the Policies, Procedures & Guidelines may have their membership revoked by the Board. Such persons have the right to review the minutes of the Board meeting in which such a determination was made if such request is made in accordance with the Bylaws. After reviewing said minutes such persons may petition the Board for a review hearing.
In the case of Revocation of membership, dues will be forfeited.
Persons whose membership has been revoked may apply to the Board for reinstatement after a period of one (1) year.
Persons whose membership term has expired relinquish all the rights, privileges, and benefits of membership.
Wednesday, May 23, 2007
Organization Policy
Purpose
The purpose of the Organization Policy is to describe the organizational structure of CTTT including the Board, officers and the committees.
Board Members
Board members are selected at-large. Traditionally there has been no Chairperson of the Board and the President, who is a member of the Board, chairs all functions. It is also tradition that the Vice President be a member of the Board.
Officers
The Board elects officers. As stated above the President and Vice President are traditionally Board members. The Secretary and Treasurer are often not Board members. All officers report to the Board, having duties as defined by the Bylaws.
Executive Committee
As provided for in the Bylaws, the Board has created an Executive Committee. Membership of this 3-person committee is the President, Vice president and an Executive Director appointed by the Board.
Standing Committee
By resolution of the Board, Standing Committees have been created that exist until disbanded by Board action. The Board appoints standing Committee chairpersons.
Governing Documents
By law the Articles of Incorporation are the supreme governing document. Subservient to that are the Bylaws, Policies, Procedures, and Guidelines. In each case the successor may not supercede the former.
Attachments
A graphical depiction of this policy is attached.
The purpose of the Organization Policy is to describe the organizational structure of CTTT including the Board, officers and the committees.
Board Members
Board members are selected at-large. Traditionally there has been no Chairperson of the Board and the President, who is a member of the Board, chairs all functions. It is also tradition that the Vice President be a member of the Board.
Officers
The Board elects officers. As stated above the President and Vice President are traditionally Board members. The Secretary and Treasurer are often not Board members. All officers report to the Board, having duties as defined by the Bylaws.
Executive Committee
As provided for in the Bylaws, the Board has created an Executive Committee. Membership of this 3-person committee is the President, Vice president and an Executive Director appointed by the Board.
Standing Committee
By resolution of the Board, Standing Committees have been created that exist until disbanded by Board action. The Board appoints standing Committee chairpersons.
Governing Documents
By law the Articles of Incorporation are the supreme governing document. Subservient to that are the Bylaws, Policies, Procedures, and Guidelines. In each case the successor may not supercede the former.
Attachments
A graphical depiction of this policy is attached.
Participation Policy
Purpose
The purpose of the Participation Policy is to ensure that well-meaning people are not exposed to bad situations
Participation
Participation shall be open to all adults having reached the age of 18, subject to approval by the Crew Leader, and as provided for by the Policies of CTTT.
For their own safety, participants must meet the following minimum requirements.
1) Must be in the physical condition appropriate for the level of activity planned.
2) Must be willing to comply with all CTTT policies, procedures and guidelines.
3) Must be willing to sign the liability release and complete the medical information forms.
The purpose of the Participation Policy is to ensure that well-meaning people are not exposed to bad situations
Participation
Participation shall be open to all adults having reached the age of 18, subject to approval by the Crew Leader, and as provided for by the Policies of CTTT.
For their own safety, participants must meet the following minimum requirements.
1) Must be in the physical condition appropriate for the level of activity planned.
2) Must be willing to comply with all CTTT policies, procedures and guidelines.
3) Must be willing to sign the liability release and complete the medical information forms.
Policy on Illegal Substances, Drugs and Alcoholic Beverages
• Purpose
➢ The purpose of establishing a policy on drugs and alcoholic beverages is to insure that the tranquility, health, safety and well being of members of the Central Texas Trail Tamers (CTTT) is not jeopardized by wrongful acts of non-thinking individuals.
• Definitions
➢ Prohibited Activities - activities that shall not be conducted during a CTTT sanctioned activity.
➢ Regulated Activities - activities that may take place if done so in accordance with prevailing laws, medical advice and after having been disclosed to the CTTT leader.
• Prohibited Activities
➢ Purchase, possession, transportation, use, transfer or sale of any illegal substance.
➢ Consumption of alcoholic beverages on the job or work period as specified by the crew leader.
➢ Use of public funds including sponsorship contributions, activity fees, grants or other donations to purchase alcoholic beverages.
➢ Consumption of alcoholic beverages during the eight-hour period prior to operations of vehicle or machinery. Designated non-drinking drivers will be assigned to drive to and from functions where alcoholic beverages are served.
• Regulated Activities
➢ Possession and use of prescriptions drugs during and immediately prior to participation in any project must be in accordance with the prescription and disclosed to the group leader and his medical representative.
➢ Possession and use of a non-prescription drug will be at the discretion of the user, but disclosure to the group leader and his medical representative is encouraged. In cases where proper usage may impair coordination or cause drowsiness, disclosure is required.
➢ Use of tobacco products is permitted but the health and safety of non-users shall prevail. Smoking may be prohibited entirely in certain areas and at times of high fire hazard.
➢ Possession, transportation, display and consumption of alcoholic beverages shall conform to the rules established by the authority having jurisdiction over the project, i.e. National Park Service, U.S. forest Service, Bureau of Land Management, Texas Parks and Wildlife, etc.
➢ Private consumption during non-duty hours is permitted if not otherwise prohibited up to eight hours prior to the start of the work period.
➢ Public consumption of alcoholic beverages after the work period shall be at the discretion of the CTTT group leader. Each individual is responsible for his/her behavior and shall not infringe on the rights of others to enjoy the peace and serenity of the area.
• Repercussions
➢ Violation of this policy and/or disregard for the spirit and intent of this policy shall result in termination of an individual's privilege to participate in current and future CTTT projects.
➢ Participants acting in a manner that is unsafe to themselves and/or others shall be asked to leave the activity and may be required to do so at their own expense. The CTTT Leader will, if necessary contact the local authorities to enforce this policy.
➢ The purpose of establishing a policy on drugs and alcoholic beverages is to insure that the tranquility, health, safety and well being of members of the Central Texas Trail Tamers (CTTT) is not jeopardized by wrongful acts of non-thinking individuals.
• Definitions
➢ Prohibited Activities - activities that shall not be conducted during a CTTT sanctioned activity.
➢ Regulated Activities - activities that may take place if done so in accordance with prevailing laws, medical advice and after having been disclosed to the CTTT leader.
• Prohibited Activities
➢ Purchase, possession, transportation, use, transfer or sale of any illegal substance.
➢ Consumption of alcoholic beverages on the job or work period as specified by the crew leader.
➢ Use of public funds including sponsorship contributions, activity fees, grants or other donations to purchase alcoholic beverages.
➢ Consumption of alcoholic beverages during the eight-hour period prior to operations of vehicle or machinery. Designated non-drinking drivers will be assigned to drive to and from functions where alcoholic beverages are served.
• Regulated Activities
➢ Possession and use of prescriptions drugs during and immediately prior to participation in any project must be in accordance with the prescription and disclosed to the group leader and his medical representative.
➢ Possession and use of a non-prescription drug will be at the discretion of the user, but disclosure to the group leader and his medical representative is encouraged. In cases where proper usage may impair coordination or cause drowsiness, disclosure is required.
➢ Use of tobacco products is permitted but the health and safety of non-users shall prevail. Smoking may be prohibited entirely in certain areas and at times of high fire hazard.
➢ Possession, transportation, display and consumption of alcoholic beverages shall conform to the rules established by the authority having jurisdiction over the project, i.e. National Park Service, U.S. forest Service, Bureau of Land Management, Texas Parks and Wildlife, etc.
➢ Private consumption during non-duty hours is permitted if not otherwise prohibited up to eight hours prior to the start of the work period.
➢ Public consumption of alcoholic beverages after the work period shall be at the discretion of the CTTT group leader. Each individual is responsible for his/her behavior and shall not infringe on the rights of others to enjoy the peace and serenity of the area.
• Repercussions
➢ Violation of this policy and/or disregard for the spirit and intent of this policy shall result in termination of an individual's privilege to participate in current and future CTTT projects.
➢ Participants acting in a manner that is unsafe to themselves and/or others shall be asked to leave the activity and may be required to do so at their own expense. The CTTT Leader will, if necessary contact the local authorities to enforce this policy.
Safety Policy
Purpose
The purpose of the Safety Policy is to ensure that persons conduct themselves in a manner that does not endanger themselves or other participants.
Safety
The following shall apply:
➢ First aid kits shall be maintained by CTTT and be present at all LWD and LRT’s.
➢ To ensue the safety of all participants, the buddy system should be used.
➢ The Drug and Alcohol Policy shall be in force at all CTTT activities.
➢ Participants acting in a manner that is unsafe to themselves and/or others, as determined by the Crew Leader, shall be asked to leave the activity and may be required to do so at his (or her) own expense. The Crew Leader will, if necessary contact the local law enforcement authorities to enforce this policy.
The purpose of the Safety Policy is to ensure that persons conduct themselves in a manner that does not endanger themselves or other participants.
Safety
The following shall apply:
➢ First aid kits shall be maintained by CTTT and be present at all LWD and LRT’s.
➢ To ensue the safety of all participants, the buddy system should be used.
➢ The Drug and Alcohol Policy shall be in force at all CTTT activities.
➢ Participants acting in a manner that is unsafe to themselves and/or others, as determined by the Crew Leader, shall be asked to leave the activity and may be required to do so at his (or her) own expense. The Crew Leader will, if necessary contact the local law enforcement authorities to enforce this policy.
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